smartHR Travel and Expenses solution builds on the comprehensive SAP HCM Travel module.   Zalaris uses this functionality for both the processing of traditional travel expenses as well as the refunding of other employee incurred work expenses, such as mobile phone or broadband bills, dinners with clients or other small work-related purchases.  

The solution covers the whole travel expense process, including:

• Application and approval of trip
• Trip planning
• Registration of trip data
• Expense approval post-trip

The Zalaris standard template includes:

• Registration of trip and expense data
• Refunds based on receipts or per diem at standard rates
• Daily updating of basket of commonly used exchange rates
• Standard set of expense codes with subsequent automatic transfer to accounts
• One step manager approval as defined in organisational structure

Zalaris can offer the following additional functionality:

• Application and approval of  standard trip scenarios
• Plan trip with integration to airline booking processes
• Customer specific per diem rates
• Credit card integration
• Customised set of expense codes
• Alternative posting to project and WBS codes
• Extended set of available exchange rates
• Scanning of receipts with subsequent online access